Vehicles - Vehicle Detail Screen - Vehicle Search

• On the left side of the vehicle profile screen you will see a vehicle list and search bar that allows you to move to another asset record without going back to the Vehicle List.  Click on any name to open that vehicle record.

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• You can also use the search bar to find a vehicle.

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Vehicles - Vehicle Detail Screen - Options: Add, Duplicate, Edit

In the bottom right of the screen are buttons for working with the vehicle detail screen.

• The “Go Back” link will take you back to the Vehicle List screen.
• The “Add” button allows you to add a new record.
• The “Duplicate” button allows you to add a new record by duplicating the current record that is open.
• The “Edit” button allows you to edit the current record.

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Vehicles - Vehicle Detail Screen - Expand/Collapse Sections

• Sections within the vehicle detail screen can be expanded or collapsed using the arrows on the right side of the section header bars.
• Note:  If an update has been made to any properties or settings included in a collapsed section, those changes will still take effect if the vehicle is saved.

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Vehicles - Vehicle Detail Screen - Vehicle Information

• The first section on the Vehicle detail screen contains general identifying information.  To edit this information, click on the “Edit” button on the bottom right of the screen.

***Vehicle Information Section

Vehicle Information Section, Edit Mode***

• The following information can be edited in this section:
• Vehicle Name – each vehicle’s name is a required field used to identify the vehicle on interface screens and reports
• Make
• Model
• Year
• Vehicle Type – the vehicle type field is a dropdown box that allows you to select the appropriate option.
• Click on Save when you are finished making updates.

Vehicles - Vehicle Detail Screen - Vehicle Status

• The second section of the Vehicle detail screen contains information on the vehicle status.

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• The section contains the following data arranged in columns:
• Detected – the last date/time the VAC communicated with the software
• Location – indicating where the asset was positioned when last detected
• Driver – indicating who the driver was when the vehicle was last detected
• Compliance – Indicates if the vehicle was compliant (“yes”) with the required safety inspection rules or not (“no”) when the vehicle was last detected
• Access Mode – displays the last known access control method for the vehicle “Any ID”, “Registered ID, “ID Optional”, or “hard bypass”
• Fully Synchronized – indicating status of vehicle synchronization
• Next PM due – indicating when next planned maintenance is due for the vehicle
• Diagnostic errors – indicating the number of active errors when the vehicle was last detected
• Connected via – indicating how the vehicle last connected to the VMS (WAM or Wi-Fi)
• IP Address – indicating the IP address of the VAC on the vehicle (this is not applicable for non-Wi-Fi systems)
• There is one editable field in this section – the “Status” field.  This is a dropdown box that allows you to choose to put the vehicle ‘out of service’ or back ‘in service’ from the software.  A ‘locked’ status is derived from the VAC and can only be rectified at the VAC. To edit this information, click on the “Edit” button on the bottom right of the screen.  Out of service vehicles will not interact with the software.

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• When you are finished making changes to Vehicle Status, click on the Save button at the bottom of the Vehicle detail page.

Vehicles - Vehicle Detail Screen - General Profile

• The third section of the Vehicle detail screen is for General Profile information. To edit this information, click on the “Edit” button at the bottom of the screen.

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• The following fields are editable:
• IDSY Vehicle ID – this ID must match what is entered on the VAC during the install wizard.  If changed, it will not update the VAC remotely but will create a new vehicle.
• External ID 1 – this is an optional field to track vehicle information (serial #, license plate, etc.)
• External ID 2 – this is a second optional field to track vehicle information (serial #, license plate, etc.)
• Vehicle Class – This is a dropdown box from which you can choose the appropriate option.
• Weight Class
• Purchased Date
• Capacity – Max weight entered in lbs
• Parking Location
• When you are finished making changes to the General Profile section, click on the Save button at the bottom of the Vehicle detail page.

Vehicles - Vehicle Detail Screen - Behavior Profile

• The fourth section of the Vehicle Detail screen is for Behavior Profile data.  There is only one field in this section.  To edit this field, click on the “Edit” button at the bottom of the screen.

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• The Behavior Profile field is a dropdown box from which you can choose the appropriate option.
• When you are finished making changes to the Behavior Profile section, click on the Save button at the bottom of the Vehicle detail page.

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Vehicles - Vehicle Detail Screen - Group Assignments

• The fourth section of the Vehicle Detail screen is for Group Assignments, where you can manage groups to which the vehicle belongs. Existing Group Assignment is displayed, including the name and description, External ID, expiration date for the group assignment, the number of vehicles included in the group, and the number of operators assigned to the group, allowing them vehicle access.

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• To edit data in this section, click on the “Edit” button at the bottom of the screen.
• There are two actions you can take in this section – you can either add the vehicle to a group or edit settings for an existing group.
• To add a group assignment:
  • Click on “+Add Group”
  • A window will open.  A list of groups is displayed on the left; you can either scroll to find a group or use the search bar at the top to search for it.  Click on the group to select it.
  • There is one field in this window that can be populated - an expiration date for the group assignment.
  • When you have made selections, click on the “Add” button at the bottom.

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• You can also edit existing Group Assignment information. 
• Click on the “Edit” link in the section header.
• An Edit window will open.  The existing groups are listed on the left side.  Click on a group name to select it for editing.  You can make changes to the Expiration Date.  When finished, click on the Update button at the bottom.

• Click on Save when you are finished making updates.

Vehicles - Vehicle Detail Screen - Trouble Shooting

• The fourth section of the Vehicle Detail screen is for Trouble Shooting. There are four areas of this section:

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• Latest Tran Codes -this lists the latest transaction code the VAC needs to be considered up to date.Click here for an explanation of TRAN Code segments
• VAC Tran Codes with Synchronization Date – this section lists the last known tran code on the VAC and the date it was sync’d.  If the VAC is up to date, the tran codes in this section will match the ones in the ‘latest tran codes’ section.
• Cumulative Vehicle Meters (hours) – the information in this area displays the accumulated usage of each measured metric for the vehicle.

• Active Diagnostic Errors – This lists diagnostic errors that were active on the vehicle when it was last detected. (Refer to the VAC User Guide for details on errors.)

• ​When you select the “Edit” button in the bottom of the screen, you are given the options to “Reset Tran Code” (clears the “VAC Tran codes” section and forces the VAC to re-sync all segments) and “Reset Asset Cumulative Meters” (resets all lifetime meters to zero.  They will start accumulating again once the VAC sync’s its next data).

• After doing either or both of the above, click on “Save” in the bottom of the screen.

Vehicles - Vehicle Detail Screen - Add a Vehicle

• To add a new Vehicle, click on the blue "Add" button at the bottom of the Vehicle Detail screen.
• A new record opens. Populate all necessary fields and click on the "Save" button at the bottom of the screen when finished.

Vehicles - Vehicle Detail Screen - Duplicate a Vehicle

• To add a new vehicle based on the profile of the current vehicle, click on the blue "Duplicate" button at the bottom of the Vehicle Detail screen.
• A new record opens.  You will need to add the vehicle Name. Other field values will be carried over from the vehicle you selected for duplication. If you need to change any of the other fields, you can do so.  When finished, click on “Save” at the bottom of the screen.

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